Cleaning Invoice Generator
Cleaning businesses bill on a cadence (weekly, biweekly, monthly) with a pricing quirk the invoice should reflect: the first clean costs more (it's a reset, not maintenance), and add-ons like ovens, windows, and move-out details bill on top of the flat rate. This invoice makes those distinctions visible, which is exactly what keeps recurring clients recurring.
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| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Biweekly office clean. Service 8/7 | 1 | $165.00 | $165.00 |
| Biweekly office clean. Service 8/21 | 1 | $165.00 | $165.00 |
| Add-on: interior windows (8/21) | 1 | $60.00 | $60.00 |
| Subtotal | $390.00 | ||
| Total due | $390.00 | ||
What Trades Earn: Median Hourly Wages (BLS, May 2025)
National median wages for workers in each trade, not billed rates. A business bills 2x to 3x the wage to cover taxes, insurance, overhead, tools, and non-billable time; use these as the labor-cost floor under a quote, not the price.
| Trade | Median hourly wage |
|---|---|
| Plumbers, pipefitters, steamfitters | $34.70 |
| Electricians | $34.37 |
| HVAC mechanics and installers | $32.75 |
| Carpenters | $31.55 |
| Roofers | $27.95 |
| Painters (construction and maintenance) | $26.64 |
| Photographers | $21.47 |
| Landscaping and groundskeeping workers | $18.82 |
| Janitors and cleaners | $17.71 |
| Maids and housekeeping cleaners | $17.07 |
Source: BLS Occupational Employment and Wage Statistics, May 2025 national estimates · checked 2026-08
Late Fees and Payment Terms: What Is Typical
Conventions, not legal maximums. Several states cap late-fee interest through usury or prompt-payment statutes; check your state before charging above the typical range.
| Term | Typical practice | Notes |
|---|---|---|
| Net 30 | Payment due 30 days from invoice date | The default B2B term in the US; Net 15 and Net 60 are the common variants |
| Late fee | 1% to 1.5% per month (12% to 18% per year) | Must be stated on the invoice or in the contract before it can be charged |
| Grace period | 5 to 10 days is common courtesy | Not required by law; put it in writing if you offer one |
| Government work | 30 days, then interest accrues automatically | Federal Prompt Payment Act; most states have an equivalent for public contracts |
| Early-payment discount | 2/10 net 30 (2% off if paid in 10 days) | Worth stating explicitly as a line under the total |
Source: Federal Prompt Payment Act (31 USC 39); state prompt-payment and usury statutes · checked 2026-08
What to Know About Cleaning Invoices
- First-clean or deep-clean premiums (commonly 1.5 to 2× the recurring rate) are the industry standard because the first visit erases deferred build-up; invoicing it as its own labeled line prevents rate confusion on visit two.
- Whether supplies are included is a stated business model, not a footnote. Supplies-included pricing runs higher per visit and belongs in the terms so comparisons are honest.
- 'Bonded and insured' on the invoice header isn't decoration for house cleaners: it's the trust signal that residential clients actually verify, and janitorial contracts require.
- Move-in/move-out cleans price by scope checklist rather than time. The invoice listing the checklist items ('inside cabinets, oven, windows int.') is what supports the higher rate.
- Recurring clients respond to visit-dated lines ('Service 8/7, 8/21'), a month billed as one undated blob is the invoice most likely to be questioned.
Frequently Asked Questions
Why is the first clean priced higher?
Because it does months of work in one visit. Build-up removal that recurring maintenance never faces again. Label it ('initial deep clean') on the invoice so the client sees the recurring rate as the real price, not a bait-and-switch.
Should supplies be a separate line?
Pick a model and state it in the terms: supplies-included pricing (simpler, slightly higher rate) or client-supplied. Itemizing consumables per visit is janitorial-contract territory; residential invoices shouldn't nickel-and-dime.
How do I invoice a move-out clean?
By checklist scope, with the items on the invoice. Inside appliances, cabinets, baseboards, interior windows. The listed scope is what justifies the price to the client and documents completeness for the landlord holding the deposit.
Related Documents
This generator produces a general-purpose document, not legal, tax, or accounting advice. How our generators are built and checked →