Weekly Timesheet Generator
A weekly timesheet records hours worked per day so payroll comes out right. This one does the math for you: enter clock-in, clock-out, and unpaid break time, and it computes daily hours, the weekly total, and the regular/overtime split at the federal 40-hour threshold. The arithmetic where most manual timesheets go wrong.
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| Day | Time in | Time out | Break (min) | Hours |
|---|---|---|---|---|
| Monday | 8:00 AM | 4:30 PM | 30 min | 8.00 |
| Tuesday | 8:00 AM | 4:30 PM | 30 min | 8.00 |
| Wednesday | 8:00 AM | 5:30 PM | 30 min | 9.00 |
| Thursday | 8:00 AM | 4:30 PM | 30 min | 8.00 |
| Friday | 8:00 AM | 4:00 PM | 30 min | 7.50 |
| Saturday | ||||
| Sunday | ||||
| Total hours | 40.50 | |||
| Regular (≤40 h per workweek) | 40.00 | |||
| Overtime (>40 h/workweek, paid at 1.5×) | 0.50 | |||
| Gross pay estimate ($22.00/h) | $896.50 | |||
States With Daily Overtime Rules
Federal law requires overtime after 40 hours in a workweek everywhere. These states add a daily trigger on top. Rules carry industry and employer-size exceptions; confirm your state's current law before relying on this summary.
| State | Daily trigger | Detail |
|---|---|---|
| California | Over 8 hours / day | 1.5x after 8, 2x after 12; special 7th-day rules |
| Alaska | Over 8 hours / day | 1.5x, with exemptions for some voluntary flex plans |
| Nevada | Over 8 hours / day | Applies when the employee earns under 1.5x minimum wage |
| Colorado | Over 12 hours / day | 1.5x after 12 in a workday (or 12 consecutive hours) |
Source: State labor codes (CA Labor Code §510; AK Stat. §23.10.060; NV Rev. Stat. §608.018; CO COMPS Order) · checked 2026-08
Minimum Wage in 2026: Federal Floor and the High-Rate States
Selected 2026 rates; many cities set higher local minimums on top. The federal $7.25 has not moved since 2009, which is why the state column is the one that matters for payroll.
| Jurisdiction | 2026 minimum wage | Notes |
|---|---|---|
| Federal floor | $7.25 | Unchanged since 2009; applies where no higher state rate |
| Washington | $17.13 | Highest state rate; CPI-indexed each January |
| New York (NYC, LI, Westchester) | $17.00 | $16.00 in the rest of the state |
| Connecticut | $16.94 | CPI-indexed |
| California | $16.90 | Many cities and some industries set higher rates |
| New Jersey | $15.92 | $15.23 for seasonal and small employers |
| Colorado | $15.16 | Denver sets a higher local rate |
| Arizona | $15.15 | CPI-indexed |
| Florida | $14.00 → $15.00 | Steps to $15.00 on Sep 30, 2026 by constitutional amendment |
Source: State labor departments; US DOL minimum wage tables · checked 2026-08
How Long to Keep This Document
Federal minimums for small businesses. States and industries can require longer; when two rules apply, keep the record for the longer period.
| Record | Keep at least | Rule |
|---|---|---|
| Receipts and expense records backing a tax return | 3 years | IRS general limitations period (6 if income is underreported by more than 25%) |
| Invoices and sales records | 3 years | IRS: records supporting income on a filed return |
| Payroll records (wages, pay dates, hours totals) | 3 years | FLSA 29 CFR 516 |
| Timesheets and time cards behind wage computations | 2 years | FLSA: records on which wage calculations are based |
| Employment tax records (payroll tax filings) | 4 years | IRS: after the tax is due or paid, whichever is later |
Source: IRS Pub 583; IRS employment tax rules; DOL FLSA Fact Sheet #21 · checked 2026-08
What to Know About Weekly Timesheets
- Under the FLSA, non-exempt employees earn overtime at 1.5× their regular rate for hours over 40 in a workweek, a fixed, recurring 168-hour period the employer defines (it need not match the calendar week).
- Some states go further than the federal rule: California, for example, requires daily overtime after 8 hours in a workday. This sheet applies the federal 40-hour weekly split; check your state's rules.
- Employers are required to keep records of hours worked each day and each workweek for non-exempt employees (DOL Fact Sheet #21), a signed weekly timesheet is the standard way small businesses meet this.
- Bona fide meal breaks (typically 30+ minutes, fully relieved of duty) are generally unpaid; short rest breaks of 5 to 20 minutes generally count as paid time under federal rules. Which is why this sheet subtracts only the unpaid break you enter.
- Payroll systems use decimal hours, not minutes: 15 minutes = 0.25 h, 30 = 0.50, 45 = 0.75 (per the OPM conversion chart). This sheet converts automatically.
Frequently Asked Questions
How do I calculate hours worked from clock-in and clock-out times?
Subtract the start time from the end time, subtract unpaid breaks, and convert minutes to decimals (15 min = 0.25, 30 = 0.50, 45 = 0.75). This generator does all three steps automatically and shows the math per day.
Does a lunch break count as hours worked?
Under federal rules, a bona fide meal period (usually 30 minutes or more, with the employee fully relieved of duty) is not work time and is unpaid. Short breaks of about 5 to 20 minutes are ordinarily counted as paid work time. Enter only unpaid break minutes in the break column.
When does overtime apply?
Federally, after 40 hours in the employer-defined workweek, at 1.5× the regular rate. Several states add daily overtime or different thresholds. California's daily-8 rule is the best-known. This sheet shows the federal split; your state may require more.
Is time rounding allowed?
The DOL permits rounding (commonly to the nearest quarter hour) if it's neutral in practice. That is, it doesn't systematically favor the employer. Recording exact times, as this sheet does, avoids the issue entirely.
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