Notary Invoice Generator
Notary billing is the rare case where the state sets your menu: fees per notarial act are capped by statute (and the caps vary widely), while travel fees for mobile work are separate. Capped in some states, market-rate but disclosed in others. This invoice keeps the two apart, itemizes per act, and references the journal like a professional's bill should.
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| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Acknowledgment. WA statutory fee | 4 | $10.00 | $40.00 |
| Mobile travel fee (agreed at booking) | 1 | $40.00 | $40.00 |
| Subtotal | $80.00 | ||
| Total due | $80.00 | ||
What to Know About Notary Invoices
- Notarial fees are capped per act by state law (California allows $15 per acknowledgment while some states cap at $5) and charging above the cap is sanctionable, so the per-act line must match your state's schedule.
- Travel/convenience fees for mobile notary work are legally separate from notarial fees: some states cap them, most require they be disclosed and agreed in advance, and the invoice should show them apart from the acts.
- Loan-signing appointments bill as a package (commonly $75 to $200 via signing services) covering the appointment, not per stamp, a different structure that should be labeled as such when used.
- Journal-entry references on the invoice ('acts recorded, journal p. 44, entries 3 to 6') tie the bill to the legally required record without exposing signer details.
- Remote online notarization (RON) platforms set per-act pricing within state rules and add platform fees. Itemize the notarial act and the technology fee separately where you pass one through.
Frequently Asked Questions
How much can a notary charge?
Per act, whatever your state's statute caps. The schedules range from $2 to $15+ per act by state and act type. The invoice should show acts at or under the cap; overcharging notarial fees is a commission-level violation, not a pricing choice.
Are travel fees allowed?
Generally yes as a separate, disclosed charge. Some states cap them, others require advance agreement. Keeping travel on its own line, never blended into per-act fees, is what keeps the statutory lines clean.
How do loan signings bill differently?
As appointment packages through signing services or direct, a flat fee covering the session regardless of stamp count, priced by the market. Label package appointments as such; the per-act caps govern the notarial acts, not the package service.
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This generator produces a general-purpose document, not legal, tax, or accounting advice. How our generators are built and checked →