Property Management Invoice Generator
A property manager's invoice goes to the owner, and its job is transparency about three different kinds of money: the management fee (a percentage of collected rent), leasing/placement fees when units turn, and maintenance pass-throughs with any markup disclosed. This invoice keeps the three visibly separate. Which is also what management agreements and state rules increasingly require.
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| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Management fee. 9% of $6,480 collected | 1 | $583.20 | $583.20 |
| Leasing fee. Unit 3B, new 12-mo lease (½ month rent) | 1 | $825.00 | $825.00 |
| Maintenance pass-through: Riverbend Plumbing inv. PL-233 (at cost) | 1 | $278.75 | $278.75 |
| Subtotal | $1,686.95 | ||
| Total due | $1,686.95 | ||
What to Know About Property Management Invoices
- Management fees conventionally run 8 to 12% of collected (not scheduled) rent for single-family and small multifamily. The invoice stating the month's collected base makes the percentage auditable.
- Leasing/placement fees (commonly half to one month's rent for a new tenant) bill at lease signing as their own line. Bundling them into the monthly fee hides the real cost of turnover from the owner.
- Maintenance pass-throughs must reconcile to vendor invoices; where the manager adds a coordination markup, disclosure in the management agreement AND on the invoice line is the defensible pattern.
- Most owner billing nets against collected rent (the owner statement shows rent in, fees and expenses out, remainder disbursed). This invoice is the fee side of that statement, and the two must always agree.
- Trust-accounting rules in most states require owner funds held separately; the invoice referencing the disbursement account and period keeps the paper trail aligned with the audit requirement.
Frequently Asked Questions
What does the management fee actually cover?
The recurring service: rent collection, tenant relations, coordination, inspections, and reporting. Computed on collected rent so the manager's incentive aligns with occupancy. Turnover work (leasing) and repairs bill separately, which is why they're separate lines.
Can managers mark up maintenance?
Only where the management agreement authorizes it, and best practice (mandatory in some states) is disclosing the markup on the invoice line. Undisclosed maintenance spreads are the classic owner-trust violation in this industry.
How does this invoice relate to my owner statement?
The statement shows the whole month's money. Rent in, this invoice's fees and expenses out, net disbursed to you. The invoice is the itemized fee side; the two documents should reconcile line for line, every month.
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This generator produces a general-purpose document, not legal, tax, or accounting advice. How our generators are built and checked →